Smart Track: City Government of Bago Vehicle Tracking and Real-Time Monitoring System with Predictive Analytics

The Smart Track System is a web-based vehicle tracking and fleet management system with a companion mobile application designed to support real-time monitoring, dispatch operations, and maintenance management for government vehicle fleets. The system utilizes GPS technology and Geographic Information System (GIS) mapping to provide accurate vehicle location tracking, route monitoring, and operational oversight. Smart Track follows a client–server architecture composed of three primary components: a centralized web backend and administrative dashboard, a mobile application for drivers, and an intelligent processing service powered by machine learning. These components communicate through secure RESTful APIs to ensure reliable data exchange and real-time system updates. The web backend and administrative dashboard, developed using PHP and MySQL, serves as the central control platform. It provides role-based access for system administrators, motor pool personnel, dispatchers, mechanics, and drivers. Key functionalities include vehicle reservation and approval workflows, dispatch management, geofencing enforcement, maintenance tracking, and reporting. The system also incorporates security mechanisms such as secure session handling, input validation, and access control to protect system data. The mobile application, developed using React Native, is installed on driver-assigned devices to collect and transmit GPS location data. It supports real-time and background location tracking, offline data buffering during network interruptions, and power-efficient operation. Drivers can view assigned trips, receive notifications, and update vehicle status through the application. An integrated machine learning and OCR service, developed using Python, enhances system intelligence by analyzing vehicle usage data for predictive maintenance and automating data extraction from documents. This service communicates with the main system through API integration, enabling advanced analytics and data processing. Overall, the Smart Track System improves fleet visibility, optimizes resource utilization, strengthens operational accountability, and enhances service delivery by providing a secure, scalable, and data-driven vehicle tracking solution for government motor pool operations.